What's New in Scout Troop Records Database V10.06


  • The Badge Certificate has been updated to reflect the new Scouts SA terminology.
  • The headings on the Interest Chart now show correctly in the 64 bit version of the software.
  • The indemnity form has been improved so that the data appears in a more consistent manner.

What's New in Scout Troop Records Database V10.05


General

  • Cellphone / mobile numbers are split into groups, rather like email addresses. This enables the easy sending of a subset of text messages so as not to blow the text limit on a phone or Telco.

South African Scout Programme

  • There are no South African specific updates in this version.

Australian Scout Programme

  • All reports now work correctly.
  • pdf files containing badge requirements are appropriate for the Australian Scout Programme

New Zealand Scout Programme

  • There are no New Zealand specific updates in this version.

UK Scout Programme

  • The package caters for the UK Scout programme. Future updates will occur depending on suggestions and requests from UK Scouters.
  • Some reports are not designed for the UK Scout programme.

What's New in Scout Troop Records Database V10.04


General

  • An activity Summary report is provided which adds up the number of activity types attended. This is useful for summing the total number of nights a Scout has camped.
  • The Consent Form is modified to make space for a longer ID number.
  • The Consent Form can now be generated to include the parent details from the primary contact.
  • New more flexible email setup options are provided. This allows the smtp.gmail.com SMTP server amongst others to be used from most networks.

Australian Scout Programme

  • The package caters for the Australian Scout programme. Future updates will occur depending on suggestions and requests from Australian Scouters.
  • Some reports are not designed for the Australian Scout programme.

New Zealand Scout Programme

  • There are no New Zealand specific updates in this version.
  • All reports are designed for the New Zealand Scout programme.

UK Scout Programme

  • The package caters for the UK Scout programme. Future updates will occur depending on suggestions and requests from UK Scouters.
  • Some reports are not designed for the UK Scout programme.

What's New in Scout Troop Records Database V10.03


General

  • Added registration number and Rank fields for Leader/Helpers.
  • Navigation buttons have been added to all configuration windows.
  • The Birthday report has been upgraded to include an age checker which will state how old a Scout is for an event or any entered date.
  • A new Patrol List for the Troop is available.
  • CSV files for Scouts and Leader/Helpers have a few new fields.
  • The Badges Not Awarded report sorts by badge (rather than the Scout surname and first name).
  • It has always been possible to view a report, print to a pdf file or a printer. Now it is possible to email the report (or reports).

Australian Scout Programme

  • The package caters for the Australian Scout programme.  Future updates will occur depending on suggestions and requests from Australian Scouters.

New Zealand Scout Programme

  • The package caters for the Australian Scout programme.  Future updates will occur depending on suggestions and requests from Australian Scouters.

What's New in Scout Troop Records Database V10.02


General

  • A flag is added to the Scout personal details record to indicate whether the Parent is an adult Scout leader or not. This may be of use for those Groups where subscription fees are waived for the offspring of adult Scout leaders. The 'Telephone numbers only' report reflects this information.
  • Information about Scouters/Adult Leaders/Helpers/Parent Helpers can be added to the database and reported on.
  • The way in which the Scout Attendance register works has been changed slightly. Bear in mind that the 'History' database is for those Scouts who have left the Troop but whose data is still in the database for historical purposes. The 'Live' database is for those Scouts who are part of the current Troop.

    (i) Scouts may be 'Registered' to attend an activity in addition to the previously existing 'Excused' and 'Attended' flags.

    (ii) Scouts attendance records can be deleted for those Scouts who were recorded as being part of the 'Live' Troop but had actually left. In previous versions of the Scout Troop Records Database, non deletetion of these records would have impacted negatively on the attendance percentage.

    (iii) Scout attendance records can be 'Add'ed for those Scouts who were recorded as being part of 'History' but had actually not left the Troop. An attendance record cannot be added for a Scout who left the Troop before the date of the activity!

    (iv) A Scout who is still part of the 'Live' Troop may not have an attendance record deleted. Send the Scout to 'History' first and then the record can be deleted.

    (v) All old attendance records reflect Scouts who have left the Troop.

    (vi) A Scout who is in History and who does not have the 'Date of Joining' information set, will have this field set to the date of the first activity he/she attended, only when this version of the package is run for the very first time.

    (vii) A Scout who is in History and who does not have the 'Date Left Troop' information set, will have this field set to the date of the last activity he/she attended, only when this version of the package is run for the very first time.

    It is important that the 'Date of Joining' and 'Date Left Troop' are recorded correctly. The Attendance register makes use of these dates.

  • The Attendance register contains a field to mark a Scout as "Registered" to attend an activity (See 3 above). This allows Contact details (and Indemnity forms for the South African Scout programme) to be reported on/printed for only those Scouts who are expected to attend an activity.
  • By default, every time the package is run a local backup file is created in the same folder as your live database. This backup file has been renamed from ScoutDatxxx_yyyyMMdd_hhmmss.accdb to Prefix_yyyyMMdd_hhmmss_Backup.accdb where
    xxx - The version number of the package running
    yyyy - The year in which the backup was made
    MM - The month in which the backup was made
    yyyy - The year in which the backup was made
    dd - The day on which the backup was made
    hh - The hour in which the backup was made
    mm - The minutes in which the backup was made
    ss - The seconds in which the backup was made
    The creation of the backup file may be turned off by going to Options on the ribbon. You will only see the .accdb suffix to the file name if you have set up Windows Explorer appropriately. It is most likely, you will not see the file suffix.

    A typical backup file might be "ScoutDat102_20130411_124100_Backup"

    Only the last 10 backups are kept. This backup is in addition to the backup you must keep on a flash disk, Dropbox, another computer, etc.
  • Previously, Scouts who have earned a badge but not yet presented/awarded with it, could be viewed on the screen. These details can now be printed by using the 'Badges Not Awarded' report.
  • The 'Reason for Leaving' report has been changed to include the date a Scout Joined, was invested and left the Troop. The report is renamed to 'Joined, Invested, Left' on the 'Print Scouts Report' window.
  • A 'Scouts Photograph' report is available which will print the names of all the Scouts along with the relevant photograph. This is useful for Scouts and Scouters to get to know who the Scouts are. A report can be printed per Patrol and might be useful to be placed in the Patrol Corner.
  • Badge and Advancement certificates may be printed with the Troop name as defined in the personal record of a Scout, as opposed to the default one defined under Tools, Options. This could be useful if printing badge certificates for Scouts from different Troops is required (at say a Provincial/County/Zone badge course).
  • A list of Scouts who are three months short of leaving the Troop because of age can be generated. This list can be viewed either automatically on startup or by clicking on the 'Scouts Leaving Soon' icon on the ribbon. The age at which Scouts leave may be set under Tools, Options. Under the SA Scout Programme this is 18 but is different for Australia and New Zealand but can be set accordingly.

South African Scout Programme

  • The Green Card may be printed by going to Reports, 'Scout Record' and choosing the 'Green Card' option. This could be used as a substitute for the Green Card which the Scout carries.

Australian Scout Programme

  • The package now caters for the Australian Scout programme.  Future updates will occur depending on suggestions and requests from Australian Scouters.

New Zealand Scout Programme

  • The correct Chief Scout Award badge is used on the Scout Record window for Chief Scout details.
  • The Advancement Progress chart available in the Reports section prints in colour if the Print economy mode is not turned on under Tools, Options.